Process Improvement Quick Wins - Label Scanning and Test Recording

It is quite rewarding whenever I encounter cases where a ‘relatively’ small effort gives high return. One of my measures of ‘high return’ considers how high up a customer’s smile goes to. After all, the whole point in being a consultant is to provide technical knowledge for customers so that they can improve their own processes.

PILOT PROJECT

I am involved in pilot project to deliver a replacement quality management system with SAP. One half of the technical requirement is involved in interfacing with milk testing machines. The other half, which I'm involved in, relates to label printing and user test results recording.

The old process involves manually invoking printout to a label printer that prints out a sample number. The sample number then becomes a reference but has to be keyed in individual systems manually. This has issues relating to manual management of labels and keying errors related to managing samples.

PROCESS IMPROVEMENT

In order to improve the process, a few things needed to be done. I sourced a new printer to talk to SAP so that a new label is printed from SAP as soon as an inspection process is triggered.

I also built a new label with a barcode intended for scanning applications. The label set print includes information on who and when the printouts were created.

Now, the standard transaction requires navigation through a number of screens just to record test information. (For technical reasons, it is possible to configure multiple tests in SAP against a sample, but this is not in use for this case). The screen navigation adds unnecessary complexity to the work-flow, so I created a new transaction to directly navigate to the test result recording from a sample number.

The main benefits of all these to the Quality Management Process are improvements in print management and test entry automation. Users don’t have to read and type in samples. They just have to scan it to record test results.

THE REWARD

When the process was shown to a business representative, she beamed. She was shown the inspection process trigger, label printing, scan and new transaction.“It’s official. This is better than what we used to have”, she said.

I should note that this is yet to be rolled out. Much still has to be done to ensure technology adoption. I'll let you know. :)